SRO APPROVAL LETTER TEMPLATE

For Victorian Victorian Homebuyer Fund Rental Arrangement

[LETTERHEAD: CONSUMER AFFAIRS VICTORIA or LANDLORD NAME]

[Date to be inserted: When approval is received]

[Recipient/Landlord Name]
[Landlord Address]
[City, State, Postcode]

RE: APPROVAL FOR RENTAL ARRANGEMENT - SHARED EQUITY SCHEME PROPERTY

Property Address: 69 Carr Street, Geelong VIC 3220

Reference Number: [SRO to provide - TBD]

Scheme: Victorian Victorian Homebuyer Fund

Landlord/Owner: [Landlord name - TBD]

Dear [Landlord Name],

This letter confirms that State Revenue Office (SRO) has reviewed your application for approval to lease the above-named property under the Victorian Victorian Homebuyer Fund and has determined that the proposed rental arrangement meets the conditions of the scheme.

APPROVAL DETAILS

Property Information

Address: 69 Carr Street, Geelong VIC 3220
Property Type: 2 Bedroom, 1 Bathroom Furnished Short-Term Residential
Scheme Registration: [Certificate of Title notation - TBD]
Shared Equity Ownership: [Percentage owned by landlord - TBD]

Approved Rental Arrangement

Lease Type: Furnished Short-Term Rental
Lease Term: 6 months (fixed-term)
Commencement Date: [To be determined at lease signing]
Tenant Access: Partial property access with demarcation (see Schedule A - Property Demarcation attached)

Approved Rental Rate

Weekly Rent: $632/week
Monthly Rent: $2,740/month
6-Month Total: $16,440
Price Structure: All-inclusive (utilities included - electricity, gas, water, internet)

Furnished Specification

Furnishing Level: Fully furnished
Furniture Inventory: As per attached Schedule B - Furniture Inventory
Furniture Condition: Documented with photographs at lease commencement

Utilities Arrangement (All-Inclusive)

Electricity: Included in rent - landlord responsibility
Gas: Included in rent - landlord responsibility
Water/Sewerage: Included in rent - landlord responsibility
Internet/Phone: Included in rent - landlord responsibility
Utility Provider Accounts: To remain in landlord name throughout tenancy

Property Demarcation

Tenant Access Areas: As documented in Schedule A - Property Demarcation
Excluded Areas: [Specify - TBD by landlord]
Boundary Markings: [Physical demarcation method - TBD]
Landlord Access: Permitted to excluded areas per Victorian RTA requirements

CONDITIONS OF APPROVAL

1. Rental Agreement Compliance

The lease must:
- [ ] Comply fully with the Victorian Residential Tenancies Act 1997
- [ ] Include this SRO approval letter as part of agreement documentation
- [ ] Be completed using the current standard RTA template with SRO-approved modifications
- [ ] Include all mandatory schedules:
- Schedule A: Property Demarcation & Access Rights
- Schedule B: Furniture Inventory & Condition
- Schedule C: Victorian Homebuyer Fund Notice
- Schedule D: Utilities & All-Inclusive Rent Structure
- [ ] Not include any prohibited clauses
- [ ] Clearly identify this as a furnished, short-term rental arrangement
- [ ] Specify the 6-month fixed term with no automatic renewal provision

2. Bond Management

[ ] Bond amount: $2,528 (4 weeks rent at $632/week)
[ ] Bond must be lodged with Rental Bonds Board within 10 business days
[ ] Tenant provided with bond lodgement notice
[ ] Bond held in correct scheme-compliant account

3. Tenant Screening & Documentation

[ ] Tenant name verified with identification documents
[ ] Income verification: Minimum [TBD amount] monthly
[ ] Rental history checked via TDS (Tenancy Database Services)
[ ] References verified (minimum 2 from previous landlords)
[ ] Guarantor documentation (if applicable)

4. Pre-Tenancy Obligations

[ ] Move-in inspection completed and documented
[ ] Property condition assessment report provided to tenant
[ ] Furniture condition photographed and recorded
[ ] Schedule A demarcation verified with tenant in person
[ ] All utilities confirmed connected and functional
[ ] Safety compliance confirmed:
[ ] Smoke alarms installed (bedrooms + living areas)
[ ] Electrical safety switch (RCD) installed
[ ] Gas appliances checked (if applicable)

5. Compliance Maintenance

[ ] Annual compliance review completed
[ ] Maintain records of:
[ ] Rent received and property management
[ ] Maintenance performed
[ ] Utilities bills and payments
[ ] Tenant communication
[ ] Any scheme-related restrictions
[ ] Report material changes to SRO immediately:
[ ] Early lease termination
[ ] Damage requiring major repairs
[ ] Change in tenant circumstances affecting scheme compliance
[ ] Modification of property or lease terms

6. Scheme Compliance

[ ] No unauthorized property alterations affecting scheme conditions
[ ] Respect all scheme restrictions on property modifications
[ ] Comply with any scheme-mandated usage restrictions
[ ] Maintain adequate insurance on property
[ ] Provide SRO with any requested documentation regarding scheme compliance

SCHEME NOTICE REQUIREMENT

You are required to provide the following notice to the tenant (Schedule C - Victorian Homebuyer Fund Notice) at lease signing:

"NOTICE: SHARED EQUITY SCHEME PROPERTY

This property is subject to the Victorian Victorian Homebuyer Fund, administered by State Revenue Office. The landlord's ownership interest is limited by scheme conditions. You are renting this property with landlord's ownership at [X]% and scheme/state ownership at [Y]%.

Important Information:
1. This lease is approved by State Revenue Office (Reference: [This letter reference])
2. Certain property modifications may be restricted under scheme conditions
3. Your lease is for a fixed 6-month term with no automatic renewal
4. All utilities are included in your rent - no separate bills
5. Your use is limited to areas specified in Schedule A
6. Furniture provided as per Schedule B is included
7. Disputes regarding scheme matters will be referred to SRO

For questions about the Victorian Homebuyer Fund, contact:
State Revenue Office
Phone: 13 21 61
Website: www.consumer.vic.gov.au/sharedequity"

PERMITTED LEASE STRUCTURE

Fixed Term: 6 MONTHS

Lease commencement: [Date to be determined]
Lease expiration: [6 months from commencement]
Renewal: Not automatic - new approval required if extended

Rent Review

Current approved rent: $632/week ($2,740/month)
Fixed-term guarantee: Rent fixed throughout 6-month lease
Future adjustments: If lease extends beyond 6 months, rent subject to RTA-compliant review process

Lease Extension

If landlord wishes to extend beyond 6 months, must apply for SRO approval before lease expiration
Proposed extension terms to be submitted to SRO
New approval letter required for extended arrangement

RESTRICTIONS & LIMITATIONS

What You CANNOT Do Without Further SRO Approval

[ ] Convert to long-term rental beyond initial 6-month term without reapplication
[ ] Modify property structural elements without scheme consent
[ ] Sublet furnished property to multiple tenants (sub-letting restrictions apply)
[ ] Increase rent beyond RTA-compliant increases in any extended term
[ ] Change utilities arrangement (e.g., transferring to tenant responsibility) without reapproval
[ ] Modify exclusive areas (excluded tenant areas) without notice to tenant & SRO

Property Maintenance Obligations

You must maintain the property in reasonable condition
Repairs required for normal wear and tear remain your responsibility
Furnished items must be maintained or replaced within reasonable timeframe
Safety compliance (smoke alarms, electrical, gas) must be maintained

TENANT RESPONSIBILITIES (For Your Information)

Tenant has been advised:
- [ ] Rent payment of $2,740/month due on or before [Due date to be specified]
- [ ] Bond of $2,528 lodged separately with Rental Bonds Board
- [ ] Tenancy governed by Victorian RTA with agreed modifications
- [ ] Utilities included - no separate usage charges
- [ ] Use limited to areas in Schedule A
- [ ] Furniture must be maintained in good condition
- [ ] Damage beyond wear & tear may result in bond claims

IMPORTANT: DOCUMENT RETENTION

You must retain:
- [ ] This approval letter (original or certified copy)
- [ ] Executed lease agreement with all schedules
- [ ] Bond lodgement documentation
- [ ] Tenant identification and screening records
- [ ] Property condition reports (move-in and move-out)
- [ ] Correspondence with tenant
- [ ] Utility account confirmations
- [ ] Maintenance and repair records

Retention Period: Minimum 6 years (plus bond holding period)

BEFORE YOU CAN COMMENCE TENANCY

Required Actions Before Tenant Move-In:

[ ] Obtain executed lease agreement signed by both parties
[ ] Complete move-in property inspection
[ ] Lodge bond with Rental Bonds Board
[ ] Provide bond lodgement notice to tenant
[ ] Verify all utilities connected and functioning
[ ] Confirm insurance in place
[ ] Provide tenant with this approval letter and all schedules
[ ] Conduct tenant induction on property access (Schedule A boundaries)
[ ] Document any pre-existing damage
[ ] Photograph all furnished items (Schedule B)

COMPLIANCE MONITORING

State Revenue Office will:
- [ ] Maintain file on this approval
- [ ] Consider this arrangement compliant during 6-month term
- [ ] Review annual reports (if required by scheme administration)
- [ ] Investigate complaints from tenant regarding scheme compliance
- [ ] Enforce scheme conditions if non-compliance detected

You may expect:
- [ ] Annual compliance check-in (letter or phone call)
- [ ] Request for documentation if disputes arise
- [ ] Notification if scheme conditions change

SCHEME ADMINISTRATION CONTACT

For any questions regarding this approval or Victorian Homebuyer Fund compliance:

State Revenue Office
Phone: 13 21 61
Website: www.consumer.vic.gov.au/sharedequity
Address: State Revenue Office, Level 10, 570 George Street, Sydney NSW 2000

Reference for future correspondence:
Approval Letter Reference: [SRO Reference - TBD]
Property Address: 69 Carr Street, Geelong VIC 3220
Landlord Name: [Your name - TBD]

EARLY TERMINATION

If the tenancy ends before the 6-month term expires:

Provide notice to SRO of termination
Comply with Victorian RTA break-lease procedures
Return bond to tenant (or claim via RVB) within 14 days of termination
File termination documentation
Advise if property will remain vacant or new tenant sought

BREACH OF APPROVAL CONDITIONS

If you breach any of the conditions of this approval, State Revenue Office may:
- [ ] Issue compliance notice
- [ ] Require corrective actions
- [ ] Review or revoke approval for future rentals
- [ ] Refer matters to Tenancy Disputes Centre
- [ ] Take regulatory action under scheme administration

IMPORTANT LEGAL DECLARATION

By entering into the lease with this approval in place, you acknowledge:

You have received and read this approval letter in full
You understand the conditions and obligations
You have arranged for the tenant to receive Schedule C (Scheme Notice)
You will comply with all scheme conditions throughout the tenancy
You will maintain compliance records
You understand scheme non-compliance may affect your future property transactions

FINAL APPROVAL STATEMENT

Based on your application and supporting documentation, State Revenue Office approves the rental of 69 Carr Street, Geelong VIC 3220 under the following terms:

Landlord: [Your name - TBD]
Property: 2 bed, 1 bath furnished short-term rental
Lease term: 6 months
Rent: $632/week ($2,740/month, all-inclusive)
Tenant access: Partial (demarcated areas per Schedule A)
Utilities: All-inclusive in rent
Bond: $2,528

This approval is valid for the stated 6-month lease term.

Any changes to the approved arrangement require new application and approval.

APPENDIX: DOCUMENTS ATTACHED TO THIS LETTER

Please confirm receipt of the following documents:
- [ ] Schedule A: Property Demarcation & Access Rights
- [ ] Schedule B: Furniture Inventory & Condition Report
- [ ] Schedule C: Victorian Homebuyer Fund Notice (for tenant)
- [ ] Schedule D: Utilities & All-Inclusive Rent Structure
- [ ] Property condition assessment report
- [ ] Lease agreement (template)
- [ ] This approval letter (2 copies - one for file, one for tenant)

Yours sincerely,

[Signature]

[Name]
[Title]
State Revenue Office

Date: [To be inserted when approval is received]

Reference Number: [SRO to provide]

LANDLORD ACKNOWLEDGEMENT

I acknowledge receipt of this approval letter and confirm I understand all conditions and obligations:

Landlord Name: _______

Landlord Signature: ____ Date: __

Contact Number: _________

Email: ________

CHECKLIST FOR LANDLORD

After receiving SRO approval letter:

[ ] File original approval letter safely
[ ] Make 2 copies (one for tenant, one for records)
[ ] Include approval letter in lease agreement package
[ ] Verify all schedules are attached
[ ] Confirm property meets all conditions stated
[ ] Ensure bond structure matches approval
[ ] Schedule move-in inspection
[ ] Prepare tenant welcome package with this letter
[ ] Confirm tenant understanding of scheme conditions
[ ] Lodge bond with Rental Bonds Board
[ ] File all documentation properly

DOCUMENT STATUS: Template ready for completion upon SRO approval receipt

CRITICAL: Do not sign lease with tenant until you have received this approval letter from SRO

PROPERTY: 69 Carr Street, Geelong VIC 3220